Canadian Small Business Women

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3 surprising marketing tips for 2023

Business will get pretty boring and growth will be stagnant if you plan on doing things the same as everyone else. SongBird wasn’t launched in 2013 because we wanted to be the same as every other agency. We started because we wanted to work a bit differently. I am using the “royal we” because even thought I am not working alone now, when I started it was just me (… and my dog). 

The same can be said for your marketing. If everyone is doing it a certain way, it doesn’t mean it’s right for you. Here are 3 surprising marketing tips to help you stand out in 2023. 

Focus on people instead of algorithms 

Unless you work for the social media platform, chances are you likely won’t know the inner workings of each social media platform you’re on. Plus, you could spend hours on end stressing about whether your content is going to “beat” the algorithm, but then you’re likely forgetting the most important part – how do your customers feel about it? 

“But I want this to go viral!” 

Well, it could go viral and you may get a lot of sales, but it could also just go viral and you might just get a lot of views without sales. Which would you prefer? Views without sales means nothing if you run a business. Focus on creating engaging content for your audience and the rest will fall into place. Remember, it’s not about how many followers you have. It’s about how many followers are highly engaged. 

Content creator Sarah Nicole Landry (@thebirdspapaya) recently did a poll in her Instagram Stories about what kind of content people wanted to see from her. Despite Instagram’s algorithms pushing video, her followers mostly said they wanted images or a mix of images and videos. In fact, she said she found that images were actually performing better for her lately! 

Always listen to your audience. Also, KEEP SOCIAL MEDIA SOCIAL. 

Want to know more about creating content for algorithms and your audience? Check out this blog. 

Don’t sacrifice your brand values for a trend 

“We need to get on that. IT’S TRENDING RIGHT NOW.” 

  1. But does it fit within your brand strategy? Would it make sense for you to dance around the screen for a social media post? Does it make sense for you to add your voice to THIS conversation? If you answered no to either of those questions… just walk away. 

Trends will come and go, but your brand values and character is something you need to work on and build up over time. Each time you make a hasty decision to participate in a trend it affects your brand – either positively or negatively. This isn’t to say you CAN’T do trends in your marketing, but you just need to take a beat and think strategically about them. How will that content affect how your customers see you? Also, consider what happens AFTER you post that trending post. Are you going to start doing more TikTok dances? Will you add humour into your content regularly? Will you continue to do social media challenges?  

Part of building a great marketing strategy is being consistent with how you present your brand to your target audience. 

Just like you should buy clothes to fit your body not change your body for the clothes, you shouldn’t alter your brand and content strategies just to fit into a certain trend. 

You don’t need to do it all 

  1. This one isn’t new advice. I say it a lot. However, every time I say it I feel like I hear at least one business owner sigh a huge sigh of relief. We are so conditioned to subscribe to this hustle culture where we push ourselves to the brink of burnout (or hit rock bottom) and it’s not healthy for anyone. Marketing can be extremely overwhelming when you don’t break it down into a strategy. Make your list. Prioritize your tactics. Pick the high priority ones and get started with those. You can always add to your marketing later on! 

So here are a few quick reminders: 

  • You don’t have to be on every new social media platform to have a successful social media strategy. 
  • You don’t have to be on every social media platform. PERIOD. 
  • Consider time as part of your budget and allot a weekly time budget for marketing. Don’t do more than fills those hours. Key thing here is that it needs to be realistic based on your goals. 
  • You don’t ONLY need video content. 
  • It’s virtually impossible to be all things to all people. Pick your niche and make a deeper connection. 
  • It’s OK to ask for help. In fact, it might free up more of your time budget so you can focus on using it to do other things to make more money. 
  • Scheduling platforms exist for a reason. Use them. Take the break. 

Want some more great reminders for if you’re feeling a bit overwhelmed? Check out this blog. 

The past few years have been a wild ride and I am sure 2023 is going to provide us with more spills and thrills. The key is taking it in stride so you can continue working towards your goals. 

 

Candace Huntly is the Founder at SongBird Marketing Communications, an award-winning agency working to take organizational and individual brands to the next level. With a passion for all things related to creativity and strategy, she specializes in media relations, influencer marketing, organic community engagement, content, and adapting strategies for any sized business – large or small. Basically, if you need to put your brand, product, or cause in the public eye, she will find a way to do it, while making the approach unique to you.

Connect with Candace

Sign up for our free 20-minute consultation and we’ll help you figure things out.

A version of this article was originally posted to the SongBird Marketing Communications blog.

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5 ways to get your business ready for 2023

If you’re like me, you’ve already started projects for 2023 and any time you write a date for next year on anything it feels a little weird. It’s like we’re straddling timelines. Here’s the reality. If you’re not already thinking about 2023, you need to start. We’re past Halloween, into November, holiday cups are out at Starbucks (sans controversy this year so far…), it’s fully Mariah Carey Season, and many people are looking forward to those lost days between Christmas and New Year’s where you don’t fully know what day it is. You need to get it together so you can start January 2023 with a fresh perspective and a fresh start.

It’s not necessarily about setting resolutions you won’t keep. It’s about looking at how 2022 is going to impact your 2023 strategy.

Here are 5 things you can do to better prepare yourself for what’s coming for your marketing in 2023.

Figure out what’s working and what isn’t before moving forward

The successes (and failures) you had throughout the previous year can help to shape your marketing strategy moving forward. Write it down. Make a list of what worked and what didn’t and then don’t be afraid to cut out the stuff that didn’t work well. You can always revisit it, but you have to make smart choices where to invest your time and resources.

Set goals for the year

While some long-term goals may carry over into the new year, it’s important to give yourself a fresh start. If you didn’t reach your goals this year, don’t let that hang over your head. Figure out what went wrong and then set fresh goals for the new year with new timelines for yourself.

Don’t ignore change

Whether it’s your customers, your product offering, YOU… figure out what has changed in the past year. Customer behaviours change and the way you interact with them likely changed to adapt. Decide whether those changes added value to your business and whether they are sustainable in the long term. Then you can either build them into your strategy or consciously ensure you don’t do it again.

Identify efficiencies in your marketing strategy

It’s about working smarter not harder. Not only that, you want to make sure you present a consistent brand across all of your marketing channels. That way your target audience knows what to expect from you. Finding these efficiencies also means that you can have a greater impact without stretching your resources too thin.

Get ready to step out of your comfort zone

This is where the magic happens. Pushing yourself just beyond what you’re comfortable with will allow you to explore new opportunities to grow your business and even have more fun with your marketing.

For even more ways to get ready for next year, check out this blog from last year outlining 9 ways to get your business ready for next year!

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Candace Huntly is Founding Partner at SongBird Marketing Communications, an award-winning agency working to take organizational and individual brands to the next level. With a passion for all things related to creativity and strategy, she specializes in business intelligence, marketing & branding, content strategy & development, media & influencer relations, and social media. Basically, if you need to put your brand, product, or cause in the public eye, she will find a way to do it, while making the approach unique to you.

Connect with Candace

Sign up for our free 20-minute consultation and we’ll help you figure things out.

A version of this article was originally posted to the SongBird Marketing Communications blog.

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9 reminders for when you feel like your business is falling behind

Everyone needs a little pep talk every-so-often – even the most confident people. As a business owner, especially in the beginning, you may find yourself needing them more frequently. Running a business RARELY goes exactly as planned, and sometimes you just need a little reminder.

So here are nine things I like to tell myself – and some of the business owners I coach and mentor – when things aren’t going to plan.

Don’t expect perfection. Work towards your goals.

Entrepreneurship hardly has a clear path. There will be setbacks and things will likely not go as you plan, but you have to keep moving forward. This is why it is so important to set your goals and then revisit them to make sure you are on track.

It’s OK to grow at your own pace.

Every business is different. Some will grow faster than others – and that’s OK! What’s important is that you have the proper foundations set up so you can grow at a pace you can handle.

You’re going to have different wins than your competitors.

While your competitors may offer similar products and services, the way they run their business is likely very different than the way you run yours. It can be easy to feel jealous, but that will only make you feel worse. The best way to approach it is to celebrate with them and then look towards your own successes.

One set back doesn’t mean your whole business will fail.

You’ve likely heard it before. Running a business can feel like a roller coaster. A setback doesn’t mean the whole thing breaks down. It just means that you can work towards the positives that are coming.

You don’t have to be on every social media platform.

There are only 24 hours in the day. And you have a business to run. You can’t fill the whole 24 hours with social media tasks. And you certainly shouldn’t be on social media if you’re not going to be there consistently. Pick one or two platforms and do them well.

You don’t have to go viral on social media.

Oh, the pressure! “Going viral” may be nice, but what you SHOULD be thinking about is what happens leading up to and after that. Most people don’t go viral overnight. It takes time and a whole lot of getting to know your audience and what they like and don’t like. It’s a marathon, not a sprint. Work on connecting with your community and that is a huge win in itself.

It’s OK if a potential customer chooses your competitor over you.

You can go crazy trying to figure out why a customer chooses a competitor over you – especially if you’re in a business where each lead takes time to build and nurture. However, in the end it has to be about fit. If a customer chooses someone else it just means they weren’t a good fit for your business. You have to believe that and move on to the next. And trust me. There will be a next.

You don’t have to be liked by everyone.

Even further than someone choosing a competitor over you, you’re not going to be liked by everyone. Someone may not like your marketing content or how you present yourself as a business owner. And that’s OK, because there are others who do. Focus on those people.

It’s OK to take a break.

Owning a business is hard – even if you love it. If you commit yourself to the “daily grind” and you don’t give yourself permission to rest, recharge, and be a little imperfect, then you’re going to make it harder. Whether it’s some time every day or a longer vacation, take the break. Make the time to focus on your mental and physical health.

Sometimes a self pep talk can be easier said than done, but maybe keep this somewhere close as a reminder when you need a quick pick me up!

 

Candace Huntly is Founding Partner at SongBird Marketing Communications, an award-winning agency working to take organizational and individual brands to the next level. With a passion for all things related to creativity and strategy, she specializes in business intelligence, marketing & branding, content strategy & development, media & influencer relations, and social media. Basically, if you need to put your brand, product, or cause in the public eye, she will find a way to do it, while making the approach unique to you.

Connect with Candace

Sign up for our free 20-minute consultation and we’ll help you figure things out.

A version of this article was originally posted to the SongBird Marketing Communications blog.

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How to supercharge your small business

October is small business month, so let’s about how small business owners are superheroes. Small business owners often touch every single aspect of the day-to-day operations and it’s important to know the ins and outs of how the business runs so you can keep experiencing big wins.

Remember that not every small business owner WANTS to get bigger than they are, but that doesn’t mean you can’t keep reaching and growing your business in many other ways. Or maybe you DO want to grow your business. Regardless of where you’re at with your business goals, here are some ways you can supercharge your small business to help you reach your business goals.

Create a wish list

We are often so limited by budgets, time, and other resources that we close ourselves off to opportunities that may come up. It’s also easy to fall into the trap of thinking you can’t do anything other than what you’re currently doing. So you just keep going down the path you’re on even if it’s not really taking you anywhere close to your goals.

Sometimes you just need to say yes. I know this isn’t a carte blanche thing. If the budget isn’t there to do something, then you can’t do it, but have you thought about other potential options?

This is really a brainstorming exercise, but it will help you think beyond the status quo.

  1. Write out a list of any and all ideas you have ever wanted to try with your business. You’re only limited to your own imagination here, but a great example would be a list of marketing ideas. At this stage, NO IDEA IS A BAD IDEA.
  2. Create a set of criteria to evaluate and prioritize your ideas. If we’re sticking to the marketing list, your criteria could be budget needs (high, medium, low), timing (short term/long term), time commitment (high, low), etc.
  3. Prioritize your items on your list based on your criteria with things that are within reach at the top and those that aren’t at the bottom.
  4. From that prioritized list, start cutting from the bottom and pick the top one or two things to implement based on what will work for your business.

If you find that everything is out of reach because of budget, don’t include that as a criteria and then see if you can alter your top items to fit your budget! (A little secret? EVERYTHING can be scaled up or down based on budget.)

Bring in a fresh set of eyes

An honest perspective shift is sometimes all it takes to get it done. We get so caught up in the day-to-day it can be hard to identify when we need to make changes. And if it’s not in the budget, you don’t need to hire someone full time to get that shift in perspective. Here are a few ways you can recharge your outlook without hiring full time:

  • Join a startup or industry community. Having regular conversations with likeminded business owners can be just the thing you need to get those creative juices flowing!
  • Go through an accelerator program. A series of workshops and sessions with the same group of business owners not only allows you to expand your network, but you will gain valuable knowledge and insight into how to change things up. Canadian Small Business Women has a great accelerator program!
  • Hire a business coach. Hear me out. I am not talking about a life coach, but someone who will guide you in all aspects of what you do in your business and figure out where you can do better.
  • Hire a consultant. You don’t need to hire someone full time to have them be effective within your business! Sometimes you just need a nudge in areas that are not your strong point. It can also be helpful to offload certain tasks that are time consuming to someone else so you can focus your efforts elsewhere.

Learn something new every day

This can be tricky if you’re a busy entrepreneur. We don’t always have time to sign up for those webinars or even watch the replays later on (everyone needs a break, right!?!?!). Learning something new can be as simple as following your favourite expert on social media and checking out their post for the day (insert shameless plug to SongBird’s Instagram… 😊) You do what you have time for. If that means reading an article about some new technology being used in your industry, then do it. If you can squeeze in that amazing webinar, do it. You can even meet for coffee or lunch with an industry peer and learn something new from the conversation.

This mindset will help you feel like you’re keeping things fresh and it feels like you’re accomplishing something daily.

Take a break

No one can work 24/7. I should know. I have tried. And failed miserably. You need to give your brain and your body time to relax. Be kind to yourself because it’s hard to run a business if your tank is running on empty. Even superheroes need to take a break from saving the world every-so-often.

 This is your challenge to do something that takes you out of your comfort zone as a business owner so you can get one step closer to reaching your goals!

 

Candace Huntly is the Founder at SongBird Marketing Communications, an award-winning agency working to take organizational and individual brands to the next level. With a passion for all things related to creativity and strategy, she specializes in media relations, influencer marketing, organic community engagement, content, and adapting strategies for any sized business – large or small. Basically, if you need to put your brand, product, or cause in the public eye, she will find a way to do it, while making the approach unique to you.

Connect with Candace

Sign up for our free 20-minute consultation and we’ll help you figure things out.

A version of this article was originally posted to the SongBird Marketing Communications blog.

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Creating content for social media algorithms – and your audience

Algorithm this. Algorithm that…

What the heck is a social media algorithm and why is everyone talking about it?

With all the changes taking place on your favourite platforms, there is a lot of discussion about how to create content effectively so your audience will actually see it. But a lot of people forget that when you create content, yes you are creating it for the platform, but first and foremost you’re creating it for your audience.

So what does this all mean? Let’s break it down.

What is a social media algorithm?

Social media algorithms kind of feel like a gatekeeper to your content… Or a troll under a bridge that refuses to let you cross. But when you think of it, there are so many users on each platform sharing SO MUCH content, social media platform developers figure it would be too overwhelming to leave it up to people to sift through. So, they created algorithms to help. (It’s either smart or one step closer to robot domination – I’ll let you choose. 😉) Regardless of how you feel about algorithms, they are here to stay, so you need to know how it all works.

A social media algorithm ranks social media posts based on set rules and data associated with the platform – things like overall engagement, content type, shares, and quality. They analyze user behaviour so they can present what they determine is relevant and high quality content every time a user signs in. Because we’re all unique, how social media algorithms read our behaviour is also unique, so our social feeds are all different – we’re like snowflakes!

How do social media algorithms work?

You know WHAT it is, but you also need to know how the algorithm works for each social platform you are on. And they like to keep things fresh, so things are constantly changing. But if you understand the basics, you can build your strategy around that. Let’s break down the basics of how four of the top algorithms work:

Facebook

Based on machine learning and data science, Facebook’s algorithm looks at:

  • Content source: From brands to friends, family, and everything in between, it’s all based on who users follow and engage with a source. The more they engage, the more content they will be shown from that source.
  • Content type: Again, based on what users like the most – but think video, pictures, and links.
  • Engagement: Any time a user interacts with your content (likes, comments, shares) it signals higher quality content.

Instagram

Instagram has been going through… a lot of changes these days. This can present as a huge challenge to marketers. The platform’s algorithm affects the order of posts in a user’s feed, featured content on the explore page, whether or not your Reels are featured, and the order of featured stories at the top of user feeds. Overall, you need to know about three things:

  • Engagement: The more users interact with your content the more your content will be shown to them.
  • Content Type: It’s no secret that Instagram is gravitating towards Reels (video) and they are prioritizing Reels content above all else at the moment.
  • Relevancy and Quality: Based on user preference, how likely are users to interact with and share your content.

Twitter

Twitter uses machine learning, but you should focus on these things:

  • Relevancy: This can be anything from topic, timing, and even location of a content source.
  • Engagement: The more someone engages with your content the more likely your content will be shown to users.
  • Content Type: Images, videos, GIFs, and polls do well on the platform rather than just text-based content.

TikTok

The “belle of the ball” these days… You need to focus on appearing on For You Pages. There are a few factors to consider:

  • Engagement: How users interact with yours and other content will fuel the platforms recommended content.
  • Content: Your captions, hashtags, sounds, and filters affect who your videos will be shown to. If someone interacts with a lot of similar content, then your content will be recommended.
  • Account: Location and language settings are used to suggest content and creators to users on the platform.

How do I create content when algorithms exist?

Well… you just… create it. Sigh… If only it were that simple, right!?

Here are a few key takeaways from the simplified breakdown of the algorithms:

  • Know your audience: It’s hard to be all things to all people and you need to get consistent engagement with people who are your customers and potential customers so your content is shown to them more. So pick a niche and create content for that niche.
  • Stay current, stay relevant: Check out what’s trending on your social platforms and create content based on that – but make it your own. This could be trending topics, trending content types, etc. We’ve created a handy guide to figure this out!
  • Use hashtags wisely: Don’t spam tag your content – on any platform. Choose your hashtags based on the content you have created and based on keywords that are relevant to your audience and business. And while you’re at it, make sure you’re using keywords in your captions as well – it’s not just about the hashtag.
  • Encourage engagement: What do you want your audience to do? Do you want them to comment? Share? Like? Why not ask? But remember it’s not just about asking for engagement; it’s about giving them a REASON to engage as well.
  • Stay consistent: Posting a flurry of posts when you get started and then disappearing for a month isn’t helpful. Neither is posting once per week. You need to post consistently on whatever platform you have chosen. It may take a little trial and error to see what the optimal posting frequency is, but the key is to remain consistent. And remember that consistency is also related to timing, so you need to figure out when your audience wants to hear from you.
  • Know what type of content performs best: If the platform you’re on wants video, you need to create more video (hello, Instagram!). It’s also important to remember that things like watermarks from other platforms may affect your quality score if you share with a watermark across all socials. For example, Instagram isn’t fond of TikTok watermarks on reels shared to the platform.
  • Get social: I’ve talked about this a lot, but social media has “social” in the title or a reason. Each platform likes it when you’re active. That means content sharing and engaging with other people on the platform.
  • Quality is Queen: Each algorithm is there to determine whether your content is high or low quality. Focus on creating high quality content rather than just churning out as much content as possible. Your followers and other social media users won’t interact with your content unless they find it interesting, so you need to start listening and figure out what is interesting to your audience – go beyond content. You need to surprise and delight with a little bit of entertainment.

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Candace Huntly is the Founder at SongBird Marketing Communications, an award-winning agency working to take organizational and individual brands to the next level. With a passion for all things related to creativity and strategy, she specializes in media relations, influencer marketing, organic community engagement, content, and adapting strategies for any sized business – large or small. Basically, if you need to put your brand, product, or cause in the public eye, she will find a way to do it, while making the approach unique to you.

Connect with Candace

Sign up for our free 20-minute consultation and we’ll help you figure things out.

A version of this article was originally posted to the SongBird Marketing Communications blog.

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6 ways entrepreneurs can learn from mistakes

As entrepreneurs we have so many expectations of what owning a business is going to be like. While it’s important to set goals, you also have to ground those goals in reality. One of the realities of running your own business is that you will make mistakes – either large or small, so it’s important to be prepared to learn from those mistakes so you can grow and be successful in the long-term.

There are so many stats out there that talk about how so many small businesses fail within the first five years… blah blah blah… I get it. Starting and building a business is hard. For most people, it’s one of the hardest things you will ever do. For today, I want to focus on the positive side of things so you can avoid becoming a statistic that instills fear in people.

So how do you prepare yourself to learn from those mistakes? Here are 6 things you can do to make sure you are getting ready for long-term success instead of just short-term failure.

LEARN FROM OTHERS’ MISTAKES

While it’s important for you to make your own mistakes, you also shouldn’t ignore those that have come before you. There are plenty of stories of entrepreneurs who have full on failed or made a very public mistake and then come back to succeed in the long-term. While not every story will apply directly to your situation, you should look for the following things:

  • What was the fallout with customers?
  • What steps did the business take to overcome their challenge?
  • What did the founder do?
  • How long did it take for the business to react if it was a very public PR nightmare?
  • How did competitors respond? Did they capitalize on the failure? Did they acknowledge it or not address it at all?

A lot of entrepreneurs have shared their stories publicly, but you can also have more personal discussions with a mentor, coach, or industry peer who will share some of the challenges they faced as they launched and grew their business.

Use this knowledge as a roadmap for yourself to at least create some sort of contingency plan.

SET YOUR EGO ASIDE

This is a tough one. You have put so much into running your business that it becomes a part of you. Accepting that your business (and you) may not be perfect can be a challenge for many entrepreneurs. First of all… Stop taking failure so personally. If you let it get personal it will stop you from succeeding.

However, this is also a reminder that you don’t know everything. None of us knows everything. And not every idea is a good idea! Surround yourself with people who will challenge you and the way you think – not people who just capitulate and say yes to everything. It’s OK to ask for help and it’s definitely OK to change your mind to incorporate new ideas. You would be surprised how your business will shift and grow if you let it. That means getting out of the way.

FIGURE OUT WHAT WENT WRONG

If something does go wrong – and it will – have a plan in place. Earlier, I mentioned a contingency plan. That just means that you have identified things that may go wrong and identified steps you will take if they do. Get specific. Have specific processes in place that you can use without hesitation when you need them.

As part of your contingency plan, you should always debrief to figure out what happened. Here are some questions you should ask yourself:

  • What was I trying to do when things fell apart?
  • What happened? (Get specific and go over the details.)
  • Could the mistake have been avoided? (Identify specific actions that led to the mistake.)
  • What can I do differently next time – if anything? (Identify a different approach if it could have been avoided.)

SET SPECIFIC GOALS

Goal setting… SMART goals… You hear people talk about it all the time. The problem is many entrepreneurs don’t do it. Or they may do it, but it’s just an exercise on paper and it’s not put into practice. There are so many workshops, business development programs, and entrepreneurship accelerators out there that can be extremely valuable. What I find is that a business will go through these programs and then not implement anything they learned.

Reality check. Any strategy you build and implement needs to be based on the goals you set for yourself. Writing them down and then not revisiting them regularly is like putting counterfeit money in a piggy bank and expecting to be able to pay for things with what you have saved.

Do the work. Implement it in your business.

CELEBRATE EVERYTHING

One of the things I talk about a lot is the fact that entrepreneurs need to get in the habit of celebrating EVERYTHING. Progress is progress, no matter how small. When you celebrate the small wins, the big ones seem even better. Plus, the feeling of accomplishment will drive you forward to keep reaching for your goals.

EMBRACE CHANGE

For some people, change is just a way of life. For others change is something to fear. As entrepreneurs, we need to learn to embrace change and get comfortable with being uncomfortable because things sometimes change daily.

When things don’t go right the first time, we need to change our approach.

 

While mistakes and failures can be scary as entrepreneurs, if we approach them in the right way, they can make us stronger over time – and help our businesses grow. 

 

Candace Huntly is the Founder at SongBird Marketing Communications, an award-winning agency working to take organizational and individual brands to the next level. With a passion for all things related to creativity and strategy, she specializes in media relations, influencer marketing, organic community engagement, content, and adapting strategies for any sized business – large or small. Basically, if you need to put your brand, product, or cause in the public eye, she will find a way to do it, while making the approach unique to you.

Connect with Candace

Sign up for our free 20-minute consultation and we’ll help you figure things out.

A version of this article was originally posted to the SongBird Marketing Communications blog.

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4 ways to be successful while giving up brand control

So, here’s the thing. You may invest time – and a lot of money – into your brand development and marketing strategy. But when it all comes down to it, branding is really in the eyes of the beholder; it’s all about your customers’ and potential customers’ perception of your brand. Like it or not, where many brands are most successful is when they give up a bit of control and allow their brand and marketing efforts to evolve as their audience gets to know them better. So, if you don’t put the right foundational work in and if you don’t listen to what your customers want, your branding and marketing strategies may not be as successful as you like.

That’s the magic. Give up control.

I am not saying you should completely abandon all planning and strategy. I am saying you need to set up the proper foundations to create opportunities for your target audience to discover what is so amazing about you on their own.

LEAN INTO SOCIAL MEDIA CULTURE

I spoke a bit about how customers want stuff and they want it now. It doesn’t mean that customers are more demanding than before, it means that we are so used to the spontaneous conversations and connections we have on social media that it has become a way of life. If you are trying to create a successful marketing strategy to build brand awareness and connection, you need to fully understand that social media culture and incorporate those behaviours into your strategy. Things will evolve and they will do so quickly. You also have the opportunity to have amazing dialogue with your customers that can lead to YOU discovering things about your brand that you hadn’t thought of.

DON’T BE AFRAID OF FEEDBACK… AND CHANGE

It can be scary to get real feedback from people about your business. It can feel like a personal attack if that feedback is negative. However, it can also create exciting growth opportunities for your business and open you up to unexpected, but amazing, change. As you are setting up the foundations of your business make sure you build audience listening into everything you do.

A great example of a brand that wasn’t afraid of change – and maybe stepping out of their comfort zone – is Holy Crap Cereal. This Canadian company used to be called Hapi Food. Over a decade ago, a customer tried the product at a farmer’s market and exclaimed, “Holy crap… this is amazing!” Sales weren’t taking off when the product was called Hapi Food, but after that customer response inspired them to change their brand name, things really exploded.

LET YOUR CUSTOMERS TELL YOUR STORY

One of the best ways for people to hear about you is from your customers (word of mouth marketing). In case you were unsure about that, studies show that 90% of consumers will trust a brand more if it has been recommended by someone else – whether they’re a stranger or not. When your customers talk about your brand and the experience they have with it, it can also result in five times more sales! But what does this mean for you? Well, it means that you need to give your customers the freedom to talk about you and even encourage it. You can encourage this by developing loyalty programs, launching User Generated Content campaigns and contests on social media, and even doing influencer marketing.

TREAT YOUR BRAND GUIDELINES AS JUST THAT

When you develop your brand – logo, name, colours, messaging, goals, all of that – you should have clear guidelines set out in terms of how you want to be presented to the world. Remember that once you put something out there it’s harder to control how it is perceived and sometimes the best thing you can do is evolve. I always like to say that a messaging document is a living, breathing document. You should revisit regularly to ensure it still reflects how you want to be perceived, but also where your brand is today. Sometimes things that made sense five years ago no longer make sense today.

 

Put the work in. Develop your brand. Develop the foundations of your business. But do it in a way that allows your business to grow and adapt over time. In the long-term, you will be more successful this way. 

 

Candace Huntly is the Founder at SongBird Marketing Communications, an award-winning agency working to take organizational and individual brands to the next level. With a passion for all things related to creativity and strategy, she specializes in media relations, influencer marketing, organic community engagement, content, and adapting strategies for any sized business – large or small. Basically, if you need to put your brand, product, or cause in the public eye, she will find a way to do it, while making the approach unique to you.

Connect with Candace

Sign up for our free 20-minute consultation and we’ll help you figure things out.

A version of this article was originally posted to the SongBird Marketing Communications blog.

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How to build a great customer experience in 2022

Regardless of how big or small your business is, customer experience is an important aspect of what you should focus on when it comes to making meaningful connections with your audience. It’s the whole process your customer goes through from start to finish when they interact with your business. From that initial research to interacting with your sales team, to purchase and follow up customer service, and everything in between. Every. Single. Touchpoint.

While there are certain things that are out of your control, it’s important to set yourself up for success – which means a great customer experience that creates happy customers and loyalty. And, just like your social media strategy, you can’t just “set it and forget it” because your approach needs to change along with changing customer behaviours.

Here are a few things to remember as you are setting up the best possible customer experience in 2022.

Customers want it… Now!

Let me start by saying that you need to set boundaries as a business owner. You can’t be available 24/7. It’s not healthy. On the flip side of this, we live in a world where your customers are used to instant gratification. We get packages delivered within 24 hours. We can call up a food delivery service and have a gourmet meal delivered immediately. Heck we can even have a coffee delivered from our favourite coffee shop. And don’t even get me started on communication. Sometimes, if I don’t get a response from someone within a few hours I wonder whether they are OK or not. So what does that mean for your business? Well, for starters, the 24-hour turnaround for response times is likely too long. You need to find ways to check and respond to your emails more than once first thing in the morning. You also need to find efficiencies throughout the purchase process so things go smoothly and your customers get their purchases delivered as fast as possible.

Don’t bother hiding anything

We’ve been through a lot digitally in the past few years. Privacy issues and data breaches are common topics of discussion. But even more than that, your customers are more aware of all the tricks businesses used to use to hide things like surprise fees and unexpected restrictions on what happens after the purchase. In 2022, part of your job is to be as transparent as possible. The old saying “honesty is the best policy” is really the way to go. Not only does it help you build stronger relationships with your customers, but you really also don’t want to get caught in a deception. It will only end badly for your business. And while you’re at it, make sure you are taking good care of your customer data so they don’t have to worry about any security issues.

Make digital a top priority

The world went digital in the past couple of years – even the people who hate digital – because we all had to. While we’re all eager to get back to face-to-face, don’t forget the killer digital strategy you put in place. (And that’s all I’m going to say about that!)

It’s not too late to invest in e-Commerce

To sell online or not to sell online… Is that really the question? If you’re on the fence about eCommerce you should probably just go ahead and do it. But remember that any strategy you build and implement for your business should always be based on your customer behaviour. If you have customers that are finding it hard to buy from you because you don’t have an online store set up, then it’s definitely time. If you know your target audience hangs out a lot online, then it’s definitely time. And it’s not too late to get started.

Build community and environmental impact into your strategy

Your customers want more from you. They want to know that you share the same values and beliefs they do. They want to know that you’ll stand for the same causes they do. Remember that the impact you have on your community and the environment can’t be an afterthought. You need to weave it through all of your planning and all of your strategies otherwise it’s temporary.

Your customer experience starts from within

This isn’t a fortune cookie or anything, just fact. If your whole team isn’t on board with your vision for the customer experience you are creating, it will never work. Ever. Employee satisfaction, employee mental health, diversity within the workplace, creating a safe working environment. All of those things will not only affect how your team interacts with customers, but they will also affect how your customers perceive you.

There you have it. These are a few things you need to focus on to create the best customer experience in 2022. 

​Candace Huntly is Founding Partner at SongBird Marketing Communications, an award-winning agency working to take organizational and individual brands to the next level. With a passion for all things related to creativity and strategy, she specializes in business intelligence, marketing & branding, content strategy & development, media & influencer relations, and social media. Basically, if you need to put your brand, product, or cause in the public eye, she will find a way to do it, while making the approach unique to you.

Connect with Candace

Sign up for our free 20-minute consultation and we’ll help you figure things out.

A version of this article was originally posted to the SongBird Marketing Communications blog.

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Long-term customer relationships: What happens after the sale?

You made the sale. Time to celebrate and move on… right? Honestly, that’s one of the biggest mistakes most business owners make. If you build your business with this mindset, you are missing out on the long-term growth that most businesses need to survive. You’re just hopping from one customer to the next. That’s high effort and a recipe for major burn out.

So what are you supposed to do? Focus on building long-term customer relationships. Think about what happens after each sale. You did the work to get someone to your website or to your shop, but the growth part of business happens after someone chooses you for the first time.

The consumer purchase process

While your target audience may be different from other businesses, overall, most of your customers will follow the same process to make their purchase decisions.

  1. Need recognition
  2. Information search
  3. Evaluation of alternatives
  4. Decision & Purchase
  5. POST-PURCHASE BEHAVIOUR

The last step in the consumer purchase process is post-purchase behaviour. That’s where the magic happens when you’re looking for long-term growth. In this stage, your customer decides whether they are happy or not with their purchase. And tied to that, they decide whether they want anything to do with your business long-term – either as a returning customer and/or a valuable brand advocate who refers friends and family to you and leaves positive reviews online. The actions you take as a business can either lead to these things, indifference, or – worst case scenario – product returns/refunds and negative reactions and reviews. This stage is where you focus on establishing great customer relationships.

5 ways to take post-purchase service to the next level

Proactive communication

The post-purchase email. It’s part art form, part practical follow up. Overall, it’s your chance to find out how you did, keep your customer posted on shipment and tracking, provide incentive to come back and shop, and generally build the foundation for a great long-term relationship. The thing to remember is you shouldn’t overlook asking for things in these emails. You want a review on social? Ask for it. You want to have them fill out a quick survey to find out how their experience was? Ask for it. Don’t make your customers guess what you want.

Another way to look at it is communication that allows you to just touch base with your customers. A quick reminder that they may need to replenish or replace their purchase is a great reason to reach out. The Body Shop is great for this. They send a reminder email when they estimate you would need to repurchase.

Build loyalty into your strategy

Your customers want to feel appreciated. They need to know that you value their business. A great way to do that is to build some sort of loyalty program into your long-term planning. You don’t have to create an elaborate loyalty program to make it work for you. Offering things like a VIP sale to your recurring customers and early access to a new product launch can easily be done by sharing links. You can also create a referral program or even a points program that leads to discounts. And, when in doubt… offer free samples and even new product recommendations based on previous purchases or customer profiles. I have been purchasing product from Beauty Club Outlet since I got detailed product recommendations for my hair type. Personalization works.

Make using your product/service easy

Your customers are more likely to reach for their recent purchase or use it over and over again if they know how to use it properly. Sharing how-to content that lays things out clearly will eliminate any questions or confusion. Equally important to how to use something is how to care for it long-term. Certain products will last longer if you take care of them properly, so make sure your customers know how to prolong the life of their purchase.

Make it easy for returns/exchanges

This one may make some business owners fee uneasy. It seems a bit counter-intuitive, but things don’t always work out when a customer buys something. Your customers will remember if you provided an easy solution and they will more likely come back to buy more from you in the future. This will also reduce post-purchase anxiety if your customers know you are on their side.

I should note that not all products/services can be returned or refunded. There does have to be a limit. If someone returns an almost empty bottle of product and says they didn’t like it, offering a refund doesn’t seem right. However, if someone bought the same product and it made them break out into hives after 1 or 2 uses, it makes sense to work with the customer to find a solution.

Listen to what your customers have to say

ACTUALLY listen. Listen to all the good and bad feedback that you get. Ask questions to see where you can improve. Ask questions to see what you are doing right. Your customers will stick around if they feel like you care what they have to say.

The work doesn’t end when they click the purchase button online or swipe their credit card at your store. If you are truly looking for long-term growth and profitability, you need to focus on what happens after the sale to figure out how to build a great marketing strategy. And marketing is always about building great customer relationships.

 

Candace Huntly is Founding Partner at SongBird Marketing Communications, an award-winning agency working to take organizational and individual brands to the next level. With a passion for all things related to creativity and strategy, she specializes in business intelligence, marketing & branding, content strategy & development, media & influencer relations, and social media. Basically, if you need to put your brand, product, or cause in the public eye, she will find a way to do it, while making the approach unique to you.

Connect with Candace

Sign up for our free 20-minute consultation and we’ll help you figure things out.

A version of this article was originally posted to the SongBird Marketing Communications blog.

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How to overhaul your marketing content with a great blogging strategy

We made it to week two of 2022 and most of us fall into three categories:

  1. You have set goals for the year, and you’re excited to be taking the first steps to achieving them – because you have a plan.
  2. You have set goals for the year, but you’re already feeling really overwhelmed with the pressure you put on yourself to succeed – likely because you don’t have a plan in place that supports your growth.
  3. You have already abandoned all planning you may have done – it’s much easier to fall into the status quo whether it worked or not.

While the past couple of years have been challenging – and exhausting – for most business owners, that doesn’t mean you should avoid planning or challenging yourself to try something new this year. And you can even try something that will make your life easier. I am a huge fan of working smarter not harder. We should all strive for that. It doesn’t mean you are lazy or cutting corners. It means you are putting things together like a puzzle to create a bigger picture – your overall plan. For your marketing, that means finding efficiencies to make everyday tasks that much easier. When it comes to your marketing content a great blogging strategy may be the answer you are looking for to ease some of the pressure.

Here are 5 steps to help you leverage a blog strategy to take your entire content marketing strategy up a notch.

Step 1: Identify your marketing channels

I always start with what I WANT and then get to what I NEED (AKA what I – or my client – can handle). Create a list of your desired marketing channels. Make sure it’s based on your customers and where they like to interact with brands. Once you have that list, CUT THE FLUFF. This means prioritize your list from most effective to least effective based on factors like:

  • Does my audience use this channel?
  • Are my competitors successful on this channel?
  • Has this been effective for me in the past?

Then you have to figure out what you can handle based on budget (time, money, team skills) and start cutting from the bottom of your list until you can manage what you have left. You have to remove your personal emotions from this because what you want might not be what you need at this point in time. And remember, just because you’re not doing it now doesn’t mean you can’t add on to your strategy later!

HOT TIP: Blogging should be included in your list!!! You can adjust the frequency to meet your budget needs.

Step 2: Identify your blogging personality

It’s a given that your brand identity should be tightly woven throughout your blog content. However, when it comes to blogging, you can adjust your content based on your strengths. Not all blogs have to be written – and sometimes it doesn’t even make as much sense to write out a blog like this one. For example, if you are a chef, you could do photo stories with short descriptions instead that showcase a great recipe or food and beverage pairing. You could do a video blog or even audio (hello podcasts have exploded in recent years!). A blog is meant to showcase your brand, your expertise, YOU, so you can make it fit your needs.

Step 3: Build an editorial calendar

This is a secret pleasure of mine. An editorial calendar is a schedule that outlines dates, responsibilities, blog topics, and themes. I usually work 3 months in advance. It’s not always easy to do because it means sitting down and planning in advance. However, this step will make your life sooooo much easier. I know there are fancy content planning platforms, but I like a good old-fashioned spreadsheet. I break my editorial calendar down into monthly themes (you could also do quarterly or seasonal depending on your business and the type of content you are creating). Once I have monthly themes, I set the publish dates for our weekly blogs, assign a team member to write for the week, and assign a topic for the week.

SIDE NOTE: Figuring out your topics in advance means you don’t have to waste time each week trying to come up with a topic!

Step 4: Carry the themes and topics over to your other content platforms

This is where your blog starts to wield its power as the centrepiece of your marketing content. Your thematic and topical structure can drive your social media content, promotional content, Whitepaper topics, email newsletters, free eBooks, and the list could go on. The foundations you create for your blog strategy then become the foundations for your entire marketing strategy.

Step 5: Create content that can be repurposed

Whether you look at this as Step 5 or Step 4 B this is where you start to put together content for your blog. Write for your blog first and then let that content help you populate your other platforms. A well-thought-out blog can turn into at least one social media post (but usually multiple!), an email newsletter, gated content to help collect emails, a media angle to pitch, and more.

You could also create what’s called evergreen content that is content that can be referred to much past the publish date. You can read more about evergreen content here.

For more tips on blog writing itself, check out these blogs here, here, and here.

I talk about blogging for business a lot. I am a huge fan. And it’s because it works, and it can make your life much easier when it comes to marketing content.

Candace Huntly is Founding Partner at SongBird Marketing Communications, an award-winning agency working to take organizational and individual brands to the next level. With a passion for all things related to creativity and strategy, she specializes in business intelligence, marketing & branding, content strategy & development, media & influencer relations, and social media. Basically, if you need to put your brand, product, or cause in the public eye, she will find a way to do it, while making the approach unique to you.

Connect with Candace

Sign up for our free 20-minute consultation and we’ll help you figure things out.

A version of this article was originally posted to the SongBird Marketing Communications blog.

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9 things you need to do to get your business ready for 2022

December is here and that means that 2022 is coming fast and furious. As the year comes to a close, it’s important to take a moment to look at how you are going to approach the new year. Here are 9 things to consider that will help you shape your 2022 business strategy!

#1: Reflect on how you had to change things up this past year

While 2020 was tough, 2021 didn’t back down. Most businesses had to adapt even further this past year. As we are all eagerly anticipating settling into a new normal, you need to look back and take note of the changes you implemented – not only in your marketing, but also in your business operations – in 2021.

#2: Be honest with what worked and what didn’t in 2021

I feel like a broken record every year when I talk about how to move forward into the next year. But I am going to say it over and over again, and then I am going to say it again… Before heading into the new year you need to look back and see what worked and what didn’t. It’s important to be honest with yourself so you can move forward knowing the pros and cons of everything. Everything you do should be a learning opportunity.

#3: Set your 2022 business goals

New year, new goals. Of course, you need to have long-term goals that look beyond a year, but setting shorter term goals to work towards in 2022 will help to keep you on track. Focus on setting SMART goals (Specific, Measurable, Attainable, Relevant, Timely) so you can really identify when you are successful. It also helps you to track your progress along the way. If you don’t set SMART goals and you just set vague goals that don’t have timelines, you’re wasting your time.

#4: Set Relevant goals

Part of setting SMART goals is to make sure they are relevant. That means that they need to be relevant to your business and the needs of your customers. Work towards goals that will help you grow.

It’s also an important reminder that your goals should be purpose driven in a way that goes beyond your product features. While you need to bring in money, you should also remember that your customers are looking for brands to be loyal to.

#5: Get your contingencies in place (We see you pandemic…)

I don’t think I need to remind you of how much you have had to pivot and adapt over the past two years. You don’t need to prove to anyone that you are a superhero, but you have proven you are resilient. Get your contingencies in place. We never know when a global pandemic will hit or when disaster will strike. Contingency planning doesn’t mean living in fear of what could happen. It means that you have thought about it, put it down on paper, and you can put it away in a drawer in the back of your files (and mind) until you need help.

#6: Meet your customers’ expectations

You need to tailor your customer experience from start to finish. That means identifying the ways their behaviour has shifted over the past two years. While we discussed shifting behaviours at the beginning of the pandemic, we’re now in a weird grey area where things are opening up, we have vaccinations, and now businesses are trying to establish some sort of normalcy and consistency. But you have to remember that your customers are also in the same state of mind. Some of your customers have fully embraced life opening up and others are still extremely cautious. You need to find a happy medium to build an experience that all of your customers will enjoy.

#7: Make sure you’re working well across channels

We live in a multi-screen world with a lot of distractions. Your customers are scrolling Instagram while they are watching their favourite TV shows. They’re working while listening to podcasts. They’re grocery shopping online while streaming a movie. You need to know how your customers are consuming content so you can build a strategy that will have the most impact. It needs to be seamless across all channels to create a consistent experience for your customers.

In addition to consistency, building a strategy with multiple channels in mind means you can find efficiencies to make your life a whole lot easier!

#8: Continue building your digital strategy

For many businesses, 2020 and 2021 was either the launch of a new digital strategy or a full overhaul. So many businesses built websites and launched on social media. The reality is that your customers are now accustomed to the digital world. Regardless of in-person activity resuming, the only way we’re getting away from a digital world is if the internet somehow shuts down or we lose power and are thrown back into the dark ages. Figure out where your audience hangs out online and be there. If you launched something new in the digital world this past year, look at the data and figure out what content performed best for you. Chances are video stats were on fire…

On the flip side of things, learn how to say no. Building your strategy doesn’t necessarily mean adding a bunch of social media platforms. You can also add to your strategy by creating more content that resonates with your audience – like writing more blogs every month or adding an extra post or two to your social media platforms. Remember that you don’t need to be everywhere, but you do need to be consistent and engaging on the digital channels you choose to use.

#9: Identify new opportunities to explore

And last, but certainly not least… Find new opportunities for 2022! If business is going well, don’t rest for too long because you always have to be thinking ahead. If business is not going well, are there opportunities that might take you out of your comfort zone? Maybe you are missing out on something really amazing because you are afraid to take that first step.

At the risk of sounding like I am telling you to make New Year’s Resolutions (I have mixed feelings about those…), make 2022 the year you push yourself to go further, grow bigger, and get closer to your ultimate goals.

 

Candace Huntly is Founding Partner at SongBird Marketing Communications, an award-winning agency working to take organizational and individual brands to the next level. With a passion for all things related to creativity and strategy, she specializes in business intelligence, marketing & branding, content strategy & development, media & influencer relations, and social media. Basically, if you need to put your brand, product, or cause in the public eye, she will find a way to do it, while making the approach unique to you.

Connect with Candace

Sign up for our free 20-minute consultation and we’ll help you figure things out.

A version of this article was originally posted to the SongBird Marketing Communications blog.

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Can a small business survive without social media?

Can your small business survive without social media? I would answer a verrry tentative maybe. While there are pros and cons to getting active on social media with your business, you need to make sure that you are making the right decision for you and what you want to accomplish in the long term. With over 4.2 Billion active social media users, this is a major marketing tool and a decision you shouldn’t take lightly.

Let’s talk about some of the good, the bad (… and the ugly?) about social media and whether you should use it as a tool for marketing your small business.

Pro: Solidify your brand presence

Having your customers and potential customers remember who you are when it comes time to make a purchase is half the battle in business. Maintaining a consistent social media presence helps to keep your brand top of mind. It also give you the opportunity to create brand consistency across multiple communication channels and create opportunities for more people to discover you – almost 90% of marketers agree! With the consistency and active online presence, it also helps to legitimize your business – no matter how big or small you are.

Pro: Makes it easy for your audience to connect with you – and find new customers

Social media is live and active 24/7. So it gives you the opportunity to connect with your audience outside of “traditional” office hours. You can connect with a broader audience anytime, from anywhere. And if you’re selling through social media, that means that people can buy from you 24/7 as well. Did you know that, for almost 75% of consumers, social media influences their ultimate purchase decision? Social media followers are constantly looking for high quality content from the brands they follow (not high quantity!!).

Pro: You can build better relationships with your customers

Once someone is a customer, you still have to work at keeping them as a customer. Social media helps you to engage with your community regularly. The nature of social media is to be social, so you there are plenty of opportunities for 2-way dialogue. You can even run your customer service channel through social media without using a fancy software installed on your website. Make sure that whatever conversations you’re having, you take the time to learn about your customers and what they want from you. It can actually lead to customers spending 40% more in the long run.

Pro: There is something for everyone, so you can tailor your strategy

There seems to be a steady stream of new social media platforms to choose from (hello, TikTok) – but it’s also OK to stick to the tried and tested ones that have been around for a “long” time (think Facebook, Twitter, Instagram, Pinterest, etc). Your audience likely isn’t active on all social media platforms, so you don’t need to be either. Pick and choose based on where your customers hang out and what you can handle. No point in biting off more than you can chew!

Pro: It’s easy to keep an eye on your competitors

You always need to be aware of what your competitors are up to – not so you can copy them, but it’s a great way to see what is working and not working in your industry.

Pro: It can help you stretch your marketing budget further

Remember, social media isn’t free. Time is money and you do need to invest time into content creation and engagement. HOWEVER… It is a lower cost marketing tactic than many others out there. In fact, it can allow you to stretch your marketing budget pretty far while competing with some of the larger brands in your industry.

Con: It’s not the only marketing out there, so you shouldn’t put all your eggs in one basket

You should try to build a marketing strategy that has some variety and helps to connect you with your customers in different ways. Here are just a few suggestions:

  • Create a loyalty program
  • Start a referral program
  • Traditional PR
  • Conferences and events
  • Focus on creating content for other channels (dust off that blog!)
  • Email marketing
  • In-store promos (but keep in mind that even if you have a brick-and-mortar location over 90% of customers have visited because they saw you online.)

Con: People can be mean on social media

No explanation really needed, but we all know that a certain level of anonymity can attract the trolls.

Con: It can be easy to get sucked into hours on hours of scrolling

So many entrepreneurs I speak with say they don’t have time for social media – that they always end up spending multiple hours a day on each platform, which takes away from running other aspects of their business. If you are one of the 47% of business owners who say they manage their marketing on their own, then social media can seem daunting. While this can happen, it can be prevented with careful planning. There are so many scheduler platforms and other tools that can make your life easier. Also, it helps to schedule your social media time – and stick to it – to keep you on track during the day.

Con: It’s easy to get caught up in the wrong numbers

We’ve talked before about vanity metrics on social media. Remember that your success is NOT determined by how many followers you have. What matters is the quality of interactions you have with customers and potential customers. It’s all about shifting your perspective and building your strategy accordingly.

As you can see… I am very pro social media. Used in the right ways, it can be a very valuable resource for your business to help you grow. Of course, there will always be that one outlier where social media just doesn’t make sense… but you have to ask yourself what you want to accomplish with your business and whether or not social media can help you get there.

Candace Huntly is Founding Partner at SongBird Marketing Communications, an award-winning agency working to take organizational and individual brands to the next level. With a passion for all things related to creativity and strategy, she specializes in business intelligence, marketing & branding, content strategy & development, media & influencer relations, and social media. Basically, if you need to put your brand, product, or cause in the public eye, she will find a way to do it, while making the approach unique to you.

Connect with Candace

Sign up for our free 20-minute consultation and we’ll help you figure things out.

A version of this article was originally posted to the SongBird Marketing Communications blog.

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3 Secrets to not letting social media get overwhelming

Social media can get overwhelming for the best of us. From building a strategy to creating content, daily engagement, keeping up with trends, and everything in between, there is a lot to manage.

While some brands have a full team of social media experts and content creators to keep the wheels turning, a lot of small businesses and solo entrepreneurs struggle to find the time to build and execute a successful social media strategy. And sometimes even figuring out what a successful strategy might look like can be challenging if you don’t quite understand all the ins and outs of social media.

It can be easy to just give up when social media gets overwhelming. However, here are three things you can do to help ease that overwhelming feeling and get your social media strategy on the right track for your business.

#1: Only do what you can handle

I have said it before, and I will say it again a thousand times over… You don’t need to be on every social media platform. You don’t have to start up on a new platform just because it’s new… You can have a successful social media strategy with just ONE social media platform. You can only do what you have time to do, and it is better to pick ONE social media platform and be great at it than be on five social media platforms and be mediocre at all of them.

The best thing to do in this case is figure out where your audience hangs out and create a prioritized list of those platforms with the most important at the top and the least at the bottom. Figure out what your time and financial budgets are and then start cutting from the bottom up. You should make sure you are keeping the highest priority things on your list and cut out the things that are lower priority. That way you can get the best return on your social media efforts. (You could even do this for your whole marketing strategy!)

#2: Schedule your social media time

When it comes to social media and community engagement, it can be easy to get sucked in. Before you know it, you’ve been scrolling through social media for hours without a purpose and you haven’t gotten to the million other things you have to get done for the day. The response to this is usually any mix of panic, guilt, feeling like you have accomplished nothing, and a vow to never have this happen again. Most people either keep doing the same thing or just avoid engagement altogether. On the one hand it keeps eating into your day and you feel like you never have enough time to get things done and on the other hand you are not using social media to be social (as it was intended!). Both outcomes can be incredibly frustrating.

I suggest building your social media time into your schedule. If you are batch creating content, do it the same time each week. For engagement, build it into your morning routine. I find that mornings are a great time to get this kind of thing done because sometimes the day can get away from you and you might forget. The other thing is that you don’t need to do hours of engagement every day. Schedule 15 or 20 minutes and scroll through social media with a purpose. When that time is done, then close it down. If you can spare more time than that, then do it. But the point is that you don’t need to be on there hours a day – unless you have that kind of time!

Note: you should make sure you are at least checking once or twice every day to respond to new comments and messages!

#3: Hire an expert when you need it

There is no shame in asking for help. Most of us have our strengths and it’s very hard to not have weaknesses. You either need to educate yourself (and I am talking about more than watching a 10-minute video) or you need to find someone who can fill that skills gap for you. While some people are great at figuring things out on their own, you also need to consider how long it will take to learn things yourself and how much it might cost you.

If you are having some trouble and are at the point where you are making this decision, it’s best to do a cost-benefit analysis to help you make the decision. Sometimes it just doesn’t make sense to try to do it all on your own!

​

 

Candace Huntly is Founding Partner at SongBird Marketing Communications, an award-winning agency working to take organizational and individual brands to the next level. With a passion for all things related to creativity and strategy, she specializes in business intelligence, marketing & branding, content strategy & development, media & influencer relations, and social media. Basically, if you need to put your brand, product, or cause in the public eye, she will find a way to do it, while making the approach unique to you.

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Sign up for our free 20-minute consultation and we’ll help you figure things out.

A version of this article was originally posted to the SongBird Marketing Communications blog.

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Canadian Small Business Women, in partnership with Volition, presents 2021 Young Entrepreneur’s Pitch Conference

August 29, 2021 – We are thrilled to announce that we will be partnering with Volition for a second year to present the 2021 Young Entrepreneur’s Pitch Conference. 

This virtual conference is taking place November 20, 2021, and will showcase women-lead companies across Canada in the Consumer Packaged Goods (CPG) space. Building on the success of the 2020 Young Entrepreneurs Pitch Conference, you can expect a variety of panel discussions and workshops from industry experts, as well as speed networking, a vendor hall, and pitch competition.

While all are welcome to attend the conference, pitch applications (opening this fall) will be open to young entrepreneurial women (aged 19-45) in the CPG industry, from across Canada. All applicants will gain access to a Volition Pitch Bootcamp, and audience members will have the opportunity to cheer on and vote for their favourite Finalist pitching at the Pitch Conference.

“Last year, we were honoured to partner with Volition to bring our dreams of hosting a pitch conference to life. The success of last year’s event was evident in the responses of our pitchers, speakers and guests. This year, we are back together again and the theme is Consumer Packaged Goods. With the expertise of hundreds of pitch competitions under their belt and our conference producing history, this year’s event will not disappoint. I am looking forward to hearing this year’s pitch submissions!” 

– Dwania McLarty-Peele, Founder Canadian Small Business Women 

 

“We are so excited to be working with CSBW yet again to support and advance Canadian women in business. This past year put incredible strain on CPG companies–and women-led businesses in particular–as they have had to juggle shifting demands, supply chain issues, employee needs, and intense and variable growth patterns. We have seen such innovation and some really amazing new companies emerge this past year, and want to provide space to acknowledge, celebrate, and support this sector and the young women within it.” 

– Melanie Ewan, Managing Partner Volition 

 

If you are interested in getting involved as a partner, sponsor, or speaker, and are looking for more information, please reach out to info@canadiansmallbusinesswomen.ca

 

For conference details: https://canadiansmallbusinesswomen.ca/2021-young-entrepreneurs-pitch-conference/

 

Canadian Small Business Women was created to provide a place for aspiring Canadian business women to find the necessary resources to take their business from the planning stage to a reality. We also provide business directory, event information, and advertising opportunities for existing Canadian Small Business Women. Through our blogs, social media pages and our related articles, we hope to connect our experts to aspiring and current business women of Canada and provide the information needed to take their businesses to the next level.  We are proud to have delivered over 40 conferences serving over 5000 guests worldwide!

As a small business owner when do I have to worry about privacy laws?

If your business handles any personal information (including anyone’s name or email address), you should be thinking about your privacy responsibilities now.      

Privacy laws in Canada are not all the same: some apply to all organizations that engage in commercial activities (including charities and not for profits when they sell, barter, or lease membership lists, for example), while others do not have a commercial requirement to be applicable, and some are limited to just one type of personal information (such as personal health information). 

In this blog, we focus on how privacy laws apply to businesses, and specifically, to  businesses that collect, use or disclose personal information in the course of a commercial activity. 

It does not matter what size your business is.  What matters instead is: whether or not you handle personal information, and if you do, whether you are handling it in accordance with privacy laws.

Today’s blog was co-written by Karen Yamamoto, a commercial lawyer in Montreal specializing in privacy and technology law and the Co-Founder of Executive Counsel Group – Linkedin

1)      Back to Basics: Why do we have privacy laws?

Privacy laws give Canadians the rights to:  

  • know why your business is collecting their personal information;
  • see (or access) the personal information you have of theirs; and
  • in most cases, require your business to stop using their personal information. That means they can withdraw their consent for your business to use it, and you may have to remove it from your records as well.

We say privacy “laws” because there are different ones to help protect individuals in different ways. The most well-known one is Canada’s PIPEDA (Personal Information Protection and Electronic Documents Act).  Some provinces have their own private sector privacy laws while some are industry-specific (e.g., health information).

A summary of privacy laws in Canada is available here

2)      What is a personal information anyway? 

Personal information is basically any information which relates to a person and that could identify that person.  Some examples of personal information could be:

  • Employees: their names, email addresses, home addresses, social insurance numbers, how many children they have, if they are married, their ages, etc.
  • Customers or potential customers: their names, email addresses, cell phone numbers, their ages, etc.
  • If you are in the medical or health field: a person’s health information of any kind.

 

3)      I am just starting out with my business. Is it too early for me to worry about privacy laws?

It is not too early! Firstly, if your business breaches privacy law, the age, size or revenue of your business will not necessarily be a valid defense in the eyes of the law.   Secondly, the earlier you start, the better you can do “privacy by design.”

 

4)      Isn’t privacy an issue for bigger businesses than mine? 

Not necessarily – whether your business is a store with 1 employee or whether you are the owner of a large multinational business with thousands of employees, you are required to comply with privacy laws if your business handles personal information – even if your business makes zero revenues!   

 

5)      If my business does not “handle personal information”, do privacy laws still apply to me?

They may not apply to you now but it should still be something to keep in mind as you plan future business lines, products or offerings.

For example, you may be a cash only business now, but you may be planning to offer a a credit card payment option soon.  Or you might be considering offering customers a free service on their birthdays to show customer appreciation.   Or once you figure out how to comply with Canada’s Anti-Spam Legislation (“CASL”), you may plan to create a mailing list of potential customers, and email them your monthly updates. 

If your business does not currently handle personal information at all, you do not need to worry about privacy issues now.  However, if your business plans to sell a product or service that will collect, share, use and/or store personal information, privacy is certainly a concern and should be taken seriously.  The best time to do so is in the planning stages.

See Amee’s blog on CASL compliance

 

6)      How do I know if my business handles personal information?

Privacy laws regulate how businesses of all sizes collect, use, disclose, protect, store or otherwise handle personal information.

How do you know if your business handles personal information? In addition to the examples in 5) above, here are 3 examples:

Selling B2C: if your business sells goods or services to individuals.

If you sell fashion or beauty products to customers from your website, home or a storefront, you could be handling personal information each time you obtain a customer’s email address, address, credit card number or name.  You probably cannot do your business without some of this personal information, so it’s ok to collect it.  But you need to have appropriate controls and protections in place in order to:

  • obtain proper consent from the individual whose personal information it is, and (before or at the time of collection) tell them what you will do with it (e.g. “Would you like to give us your birthdate for our records? Then we can call each year to remind you to book your next annual eye appointment”);
  • respect an individual’s withdrawal of consent to your business having it and ensure that the individual is informed of the implications of the withdrawal;
  • (if the customer asks) show the customer what personal information you have of theirs; and
  • destroy, erase or anonymize personal information from your business databases and records that your business no longer needs.

Selling B2B: if your business sells goods or services to other businesses.

Maybe your company manufactures specialty foods and only ships to large box stores.   In this example, your business likely does not collect (i.e., handle) the personal information of its customers since its customers are not natural people.  However, your business would still need to protect your employees’ personal information as well as the personal information other businesses may share  with your business (such as their employees’ or their customers’ personal information).

Selling B2B: Selling mailing lists.

Your company is a marketing company, and one service that you offer is to sell mailing lists.  In this case, you have a lot of personal information.

 Each business is unique.

You must do an assessment of your own business and business practices to see whether or not you handle personal information.  If you determine that you do, you need to assess what kinds of controls you need to implement to protect that personal information.

 

This is part 1 of a 2 part-blog post on Privacy Law for small businesses.  Part two will be posted on June 8, 2021.

 

Amee Sandhu has been a business lawyer in Ontario for 20 years.  She created Lex Integra Professional Corporation in 2019 and focuses exclusively on business law and corporate ethics.  

The purpose and contents of this blog is to provide information only, and it does not constitute legal advice.  Reading this blog does not create a solicitor-client relationship between the reader and Amee Sandhu, Lex Integra, or any of the guest lawyers who co-write these blogs.

 It is recommended to engage (hire) a lawyer if you require or are interested in legal advice.

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