Canadian Small Business Women

Connection, Synergy, Community

5 things to consider before pairing up with an Accountability Partner

 

I think we can all agree that accountability is a HUGE tool in our success tool bag, and, as we go into the last quarter of the year, it’s one I want you to take out and use NOW.

None of us are strangers to the idea of peer pressure. As children, we tended to think of it as something to avoid. I’m going to ask you to put that concept aside and imagine for a moment:

What could would it mean for you and your business to feel a little positive pressure from someone in the same boots as you? A woman who gets it and pushes you from a place of love, respect and a genuine desire to see you succeed?

That’s the power of an Accountability Partner.

However, I don’t want you not to pick just anyone. This should be an extremely selective process. Treat it as if you were choosing a daycare provider for your child. This is your business baby after all.

Here are some things I encourage my clients to consider:

  1. Your prospective partner must be motivated.This goes above and beyond what they are telling you in your discussions with them about a partnership. Are they someone you know to be intentional and focused in their day-to-day lives? When you check their social media accounts, are they consistently representing themselves as a business owner? These are just a few of the ways you as an outsider can tell if they are seriously working their business.
  2. Where are they in their business?I like to surround myself with people who are, for the most part, a few steps ahead of me. That way I am fortunate to have people who have already been through the stage I am currently at. If they aren’t a few steps ahead in their business, then they should at least possess a skill set that is complimentary to yours. Where do you struggle? Are they strong it that area?
  3. Are they invested in you and the Accountability Partner process?This is probably the most important question to answer because, if the answer is no, then you’re wasting your time. You partner needs to be willing to make time for you in their schedule. If they are giving you all kinds of reasons why they can’t schedule your sessions on this date or that, move on. They should be a good listener and have a genuine interest in getting to know you in a meaningful way. If they aren’t willing to put in the work to get to know you, how are they going to know when to push you and when you hold back?
  4. They need to have a concrete understanding of how your business runs and generates revenue.The truth is that there is no ‘one size fits all’ business model. Some are very intricate. Some industries are much different than others. Your partner needs to understand, and preferably have some experience in, your business model to be able to successfully help you during your time together.
  5. You must be able to trust your partner.Like Fight Club, what happens in your sessions needs to stay in your sessions. If you can’t trust your partner, you won’t be able to open up and the process will inevitably fall flat.

BONUS: You need to care about not letting them down. If you’re not worried about this, then they either aren’t the right fit for you or you’re not ready for the process. Either way, this partnership won’t end well.

 

Curious if there are personality types to avoid? There absolutely are. Check out this post.

Samantha King is a busy mompreneur and homeschooler with two young children and a couple of businesses at home. When Samantha’s daughter was diagnosed with autism, she had to learn how to keep her priorities aligned within her family, while operating her business at the same time. She is excited to share her knowledge to empower entrepreneurs by giving them the tools they need to do something they love while building sustainable, profitable businesses.  

Contact Samantha:

Tel: 416-885-6841

Email: samantha@fempirebuilders.com

Facebook: @FempireBuilders

Twitter: @FempireBuilders

Instagram: @Fempire_Builders

The Beauty in Business – 5 Reasons why looks matter

 Praveeni

Looks matter! We all know and have come to accept the fact that appearances, though sometimes deceiving do play a part in how successful we are in life in general. It may come as a surprise to some however that looks matter in business as well. Although this may be a tough pill to swallow for those who believe that clients choose you based on your knowledge, products and customer care, looks do play a large part in the business world. Here are five reasons why looks matter in the business world :

  1. The first impression is a lasting impression

You only get once chance to make a great first impression and it’s rather difficult to recover from a bad one. The initial part of a first impression is based solely on the way you look; when someone sees you for the first time they make a judgment about you before you even have the chance to speak. Thus it’s important to make sure your look represents the message you want to convey through your words.

  1. Potential clients are more likely to listen to people they find attractive

This may sound a little crazy and off-putting but research along with many hidden camera T.V. shows have proven that it is in fact true. If we find a person attractive we would like to spend more time speaking with them and listen to what they have to say. Although what each person finds attractive differs individually the overall package you present (i.e. yourself) should come across as well groomed, friendly and professional.

  1. A professional look helps establish trust

Trust is a key component of winning and retaining clients. In order to gain a client’s business you have to win their trust first. You can gain a client’s trust by looking the part – what would you like a client to think when they see you? Clients usually like to do business with people they cant relate to and those who offer a professional service. It’s important to portray an image of professionalism and approachability. Clients need to know that you have the skills required to provide them with top quality products and services, but they also need to know that they can come to you and speak with you directly if they have a concern.

  1. Looking healthy portrays energy and motivation

Clients ultimately want to do business with people who work hard for them and provide them with the best products/services. As we are now living in the health and fitness revolution maintaining a healthy lifestyle and being in shape is exceedingly important in business. If you look like you take time to look after yourself and make healthy choices clients will notice; looking healthy conveys the message that you are motivated and energized. You don’t have to be a body builder or a fitness model to portray this image but you do need to take time to evaluate your own health and fitness, an area that many entrepreneurs overlook. Make time for you and the results both physical and financial will show.

  1. Your look represents your brand

The way you look is a non-verbal advertisement for your brand. Whether you realize it or not you make a fashion statement everyday with the clothes you choose, the way you do your hair and make up and the manner in which you carry yourself. As an entrepreneur it’s important to make sure that statement accurately represents the brand you’re trying to establish.  People will judge your outfit, accessories, behavior etc. and try to draw parallels between them and the product/services you are trying to market. So before you step out each morning ask yourself – are you on brand? If not, it may be time to re-think that outfit or hairstyle.

Praveeni Perera is the CEO and co-founder of Professional Edge Consulting a corporate training company based in Ottawa offering training and coaching services to clients around the world.  She can be reached via Website, Twitter, Facebook or her Blog.

Successful Planning, Successful Week

Tamara 14 (1)

Planning your workweek in business can sound like a simple process – but if you have ever been interrupted, fell behind on deadlines or forgotten an appointment, this article is for you. I believe it’s not about managing every minute, it’s a new fresh perspective that includes being prepared, flexible and in-line with your work habits, style and personal preferences.

To plan a successful week I have used my experience with other female entrepreneurs who care about accomplishing a lot within a week and found some universal strategies that can be utilized in almost any business out there.

  • Schedule the unexpected:

Business owners are some of the most motivated people I have ever met so I find ‘over-planning’ to be a problem for a lot of us. This happens when we fill every moment of our calendar and fall behind immediately when even one phone call goes over our allotted time. This can cause stress for not only the day, but for the rest of the week as we play ‘catch-up’ to get back on schedule. A way that I have found to combat this issue is to dedicate some time in your week for ‘yet-to-be-determined’ tasks, projects or obligations. Later in the week is usually best. When you aren’t able to finish something in the time you allot or you get an unexpected request, you are able to now be flexible and rely on the safety net you have designed into your week already.

  • Identify low energy tasks:

It’s natural to have fluctuations in your energy levels as your day progresses. You may feel sharp, motivated and full of energy in the morning or feel tired and a little stiff in the afternoon. It’s easy to identify these times when you are experiencing them, harder to match your tasks to that energy if you are not prepared. The way to do this is to schedule tasks that require less concentration with those low energy times beforehand. Give yourself some time to answer ‘general email’ questions, tidy up your desk or look on social media when you are feeling less energized and save high-energy times for creative, developing and more intense projects. This will help you balance your day, which will help your overall week.

  • Pick a focus:

Within each of our businesses, there is always something that needs attention. Instead of trying to do everything all at once, my recommendation is to pick one focus and stick to it. This produces success because you are not reacting to interruptions, which take you away from that highly productive and focused work. You may be thinking that it is not practical to only do one thing a day – your emails still need to be answered. The way to do it successfully is to keep your focused work (what you really want to complete) in one of the higher energy times of your day (as identified in the previous topic). This gives you quality time that is in-line with your already established habits to really get it done.

  • Bundle ‘Away’ tasks:

Luckily we are in charge of our schedules so we can decide when to do our supply shopping, networking events, doctor’s appointments and ‘out-of-office’ tasks. I have always recommended that business owners pick a time in their week – every week that will be dedicated to these tasks. The benefits are far reaching as you are not only creating habits for yourself, but also creating reasonable expectations from others in your life. Which could be customers, family and also make delivery schedules more regular. I often recommend scheduling these days in the middle of the week when you may just need a change of scenery too.

Overall, when you see how much choice you have in planning your week and use these strategies to integrate your personal preferences you are going to be able to get more done in your week and enjoy it along the way.

Tamara is the owner and designer at ‘Your Pretty Pages’ where she provides templates, planners, guides and resources for creative entrepreneurs to get and stay organized. To support your successful planning, Tamara has just released two all new version’s of the ‘Entrepreneur’s Planner’ which can be found at https://yourprettypages.com/planners/

Easy Steps to Overcome Procrastination and Achieve Your Goals

yvonne

I’ll start my business this year, I’ll start writing my business plan next week, I’ll start my diet on Monday, I’ll follow-up on that new lead next week… and unfortunately we sometimes never get round to it and miss out on fantastic opportunities, or come next year, we are still struggling with the same goals.

Procrastination is one thing we can all easily fall prey to, but what differentiates each of us, as well highly successful people is our ability to overcome procrastination in order to achieve our goals. While it may be easier said than done, those who choose to be motivated and complete necessary tasks are those who are able to see results and move ahead onto bigger goals and aspirations. Here are five easy steps you can take to help you overcome procrastination.

 

1. Know Your ‘Why’

I love the story John Maxwell shares in his book ‘15 Invaluable Laws of Growth’. While a salesman looks out of the hotel restaurant window, he asks the waiter if he thinks the roads will be clear enough to travel the next morning. And the waiter responds, “Depends on if you are on salary or commission”. The first step to achieving your goals and overcoming that lethargic feel of procrastination is having a strong ‘WHY’; one that is worth fighting for and motivates you whenever you see yourself beginning to procrastinate.

 

2. Dive Right In

We often procrastinate because we fear that a task will take too long, or that we don’t have the skills to complete it successfully, or that we’ll magically find the time later to finish it. Oftentimes the best way to put a stop to procrastination is to stop thinking and simply dive right in. Once you get started, you’ll begin to figure out how to complete the task i.e. necessary steps or resources required, otherwise it’ll remain untouched, unfinished, and continue to be a roadblock to your success.

 

3. Learn Proper Goal Setting

Writing down a list of the top things you’d like to get done this year is only the tip of the iceberg when it comes to goal setting.  Goals should be broken down into:

Overall goal > Monthly goals > Weekly goals > Daily goals

By breaking your goals into smaller and more specific steps, you increase the likelihood of them being completed. Also ensure your goals are time-framed, giving yourself specific target dates to complete tasks by.

 

4. Get Your Motivation Going

For many, once we have our strong ‘WHY’ in front of us, as well as see how easily a big goal can be broken down into manageable bite sized pieces, we feel less overwhelmed and more motivated. However, if you still struggling with driving yourself to get things done, analyse how procrastination is preventing you from reaching personal and professional success; make two lists of the pros and cons, listing all the drawbacks of procrastination that you can think of, and then list the benefits. This should remind you how much procrastination is holding you back. If necessary, tack that list up somewhere visible to remind yourself.

 

5. Practice Good Time Management

Getting things done is largely about properly managing your time. Not sure if you’re a big time waster?  Then do this: spend one week writing down how you’re spending your time from the moment you get up to the minute you go to bed.  Chances are you’ll be shocked by how much time you’ve allowed to go to waste.

 

BONUS:  By reviewing how you’re spending your time, you’ll likely find that there are tasks that you can delegate or outsource to others, or tasks that you can stop doing completely to free up more of your time. Here is a piece I wrote on how to delegate effectively.

Yesterday you said tomorrow, today is the day! Start doing.

Want to identify what may be stopping from achieving yours and find strategies you can implement to get you started? Attend our free and complimentary webinar on July 3rd Click here to sign up for the webinar

Download my Free eBook and uniquely designed Templates “4 weeks to Achieving & Executing Your Goals!” to help you get started now. http://eepurl.com/xeDrf

Yvonne is a Change Consultant, Speaker & John Maxwell Coach who is passionate about working with Individuals, Entrepreneurs and Organisations to implement change, drive results and achieve their goals.   She can be reached at:   www.facebook.com/oliveblueinc, www.twitter.com/oliveblueinc, www.oliveblue.com

Networks, Peers, and Mentorship

Martina New

As small business owners and solopreneurs, most of us seek out some form of business network. Whether for the purpose of marketing our business or to practice our elevator pitch, it is important to be part of a group that is external to our business.

Such connection may be downright essential for some. Being the one in charge of our business and handling all aspects of it can, at times, be overwhelming and isolating. Where is that sounding-board when you need one? Who provides the voice of reason when you are stuck in some way?

I recently learned more about some of the differences between a network and a peer group and their distinct advantages.

The Merriam-Webster dictionary says:

  • A Network is a usually informally interconnected group or association of persons
  • A Peer is one that is of equal standing with another: especially one belonging to the same societal group
  • A Mentor (or business coach) is someone who teaches or gives help and advice to a less experienced [and often younger] person

Here in Toronto, business networking groups abound and can be found, often bleary eyed, over early morning breakfasts or occasionally later in the day in cafés and restaurants. Typically meeting weekly or biweekly, their main goal is to provide one another with referrals for potential or actual business. Casual conversation before or after the formal meeting part allows little time to get to know each other’s businesses in much depth.

A peer group, on the other hand, usually meets less often, maybe only monthly. Here, business referrals take place more incidentally with the main focus being discussing business challenges. The group will brainstorm ideas on how to solve someone’s particular business issue. Peer groups can hence provide that missing sounding-board for solo business owners, where challenges can be reviewed, dissected, and step-by-step solutions be offered without having to hire a personal business coach. Like the latter though, it provides a platform for accountability.

A specific structure for peer groups is described in a book and method by Elizabeth Verwey, called The Mentors Circle. In a recent Lunch & Learn seminar, she shared how her background as business coach and desire to enable others to coach and mentor one another lead to her formulating this method and book.

A Mentors Circle is a peer group who meets once a month for two to three hours. A facilitator or leader guides the group through the steps and exercises laid out in the book. The group may review one or more case studies from attending business owners, and brainstorm together.

The difference to a networking or other peer group is that the group’s existence is, or at least can be finite, meaning they commit to just six months’ of meetings. This provides a start, middle, and end so that after completion of this time period members can choose either to stop or restart a new circle of meetings.

Finding an accountability buddy is also important. As Elizabeth says, the probability of completing a goal you set yourself is only 50% if you only plan how you are going to do it, and 95% if you commit to reporting back and make an appointment (or set a deadline by when you will do it). Fittingly, the “M” in Mentors Circle stands for motivation, “T” for testing new ideas, and “S” for support and success.

Your peers then, as well as the book and accompanying workbook, provide the mentorship aspects. While I enjoy and benefit from networking groups – bleary-eyed early mornings or not – I really like the sound of a guided and structured peer group. Now who will be my accountability buddy?

 

Sources:

Merriam-Webster online dictionary, www.merriam-webster.com/dictionary

The Mentors Circle, www.officementors.com

 

Martina Rowley is the founder and operator of Beach Business Hub – THE co-working space east of the Don Valley. She combined her passion and experience in the environmental sector with her community engagement side to create a local work environment where space and resources are shared. She fosters and facilitates collaboration, networking, and learning for and with small business owners and new start-ups.  Contact her at:http://www.beachbusinesshub.ca, on Facebook and on Twitter

CO-WORKING: A Solution for “Cabin Fever” Entrepreneurs

Rose

Up and running, but feeling a little squeezed out of space and time and human interaction working solo from the confines of a small room, basement, or kitchen table of your residence?  Are you feeling like a case of “cabin fever”? You are not alone.  An all too familiar territory for so many home-based small business operator.   But, many solo-preneurs are finding solutions to this problem by looking to the growing trend of Co-Working spaces opening up all across their cities.  Here are 8 Reasons Why Co-Working is A Solution for “Cabin Fever” Entrepreneurs:

  1.   Entrepreneurs, especially those working from home, find the sound of their own breathing quite deafening and over time can kill the level of enthusiasm and motivation required to run a business.  The isolation and silo-effect that often comes with the territory is a challenge for many.  The co-working experience can infuse much needed energy and action.  Human interaction, stepping outside of your comfort zone and embracing unplanned opportunities are sometime all that’s needed to rid that stagnant, unproductive feeling.
  2.    It’s amazing how much more you can accomplish when you are not distracted by personal phone calls, interruptions from kids and/or spouses or the clamour of visual clutter in your home settings.  Home-based entrepreneurs find this particularly challenging.  The co-working experience offers independent  business people the opportunity to gain better organizational habits, regain focus and stay organized.
  3.   Your opportunity to network and build present and future connections is now ever-present.  You have just multiplied your business presence tenfold.  Co-working environments are an excellent breeding ground for collaboration of all kinds.  It is often something nurtured by groups and sub groups of entrepreneurs that have complementary skills, experience and resource.  This can be  invaluable when you are just getting started and needing to now create your own networking circles.

GUILT FREE.  You can avoid much of the guilt that goes with spending your 8 plus hours of a workday in the mocha scented havens of your nearby coffee shop.  Although, you are offered free Wi-Fi and little pressure to “move on” so other patrons can get their “fill on”, you are often left feeling guilty for taking up so much time and space, especially when you haven’t made a purchase.  So, you feel the pressure and head to the barista to place your order of a piping hot tall one.

OFFICE OFFICIAL.  Co-working spaces vary from space to space.  But, a common theme to most is the open-concept combination of casually home but officially business, meaning there may be lounging areas, a common eating/kitchen space alongside the far more official looking a conference room and walled offices for those needing more privacy and structure.  For some of entrepreneurs, although we love the idea of working from home and have the entrepreneurial freedom to “work from anywhere” stationed in our minds, the reality is that your space may not be large enough to designate an office that is distinct from the rest of your residential quarters.  For others it may be a case that their business is mobile and allows for a lot of travel, so the co-working option gives them an official home base wherein they can forward their mail and meeting clients.

  1.  As much as we like to think that working from home gives us the comfort to roam as we will in our PJs and sweats, we are often uneasy by the discomfort of having to meet up with a client and risk appearing a little less professional we operate from the sidearm of our loveseats or kitchen tables.  A co-working space can lend some credibility to your business profile and give a far more professional image.  Now this does not mean that all businesses have to perform at the standardized level of office-desk-chair, which is what many clients are used to, but for many, having an office-type environment to welcome and engage the public is the best choice.  A neutral meeting place in no way infringes on the privacy of your home. You may need to “meet your clients where they are” meaning, they may not be as comfortable in your armchair as they might be in a chair that swivels.

COMMON GROUND.  Co-working spaces continues to be a growing trend, with spaces popping up everywhere in all major cities across Canada.  Many of these environments have catered its quarters to  -Preneurs of every kind.  There you will find people with similar businesses, common visions, and complimentary services.  Some are niche-focused, for example, co-working spaces with daycare facilities.  Look around and find some common ground.  Find a co-working organization that is tailored to your specific needs.

COMMUNITY.  The water cooler is alive and well, even in this electronic world of text messages and emails.  A great stress reliever are the benefits of not-so-mindless chit-chat and where better to do that than around the proverbial “water cooler”.  Social engagement face-to-face will never get old, whether in the lunchroom, common area, over lunch at the neighbourhood hotspot, engaging in that day’s events, latest celeb gossip, or sports scores can truly rejuvenate your creative flow, can put you in a better, more positive mood.  You can regain focus and creativity.

As an entrepreneur and owner of a home based business, I currently have an opportunity to engage with a co-working organization right here in Toronto.  Camaraderie Co-Working is a membership based organization of entrepreneurs offering office and event space, private offices, boardroom, networking, peer support, community and camaraderie.  Camaraderie (camaraderie.ca) is a member of CoworkingToronto, CoworkingOntario, and CoworkingCanada. Co-working is a solution to “Work close to home but not at home”.  Find a co-working arrangement that works for you.

 

Rose Nixon, is Your “Anything” Organizer, Chief Professional Organizer and Principal Owner of ReallyOrganizedNow(RON), A Professional organizing company that brings Mindful Solutions for Stress-Less Living.  Rose knows that Life can be stressful enough without having the added burden of Disorganization.  Rose also knows that when you’re Organized you Smile more.  You are more pleasant to be around.  You enjoy people, places and things with greater ease, comfort and focus.  Rose helps active women and families find solutions and support to Stress-Less and Live More. She helps them BE ReallyOrganizedNow. Are you ReallyOrganizeNow?  Rose Nixon is the is an active volunteer in her community, offering support to several causes and organizations.  She is a business owner, aspiring blogger and author, and an ambassador of creative expression. 

Contact Rose on social media

https://www.facebook.com/reallyorganizednow

https://twitter.com/roseKNOWSron

http://www.youtube.com/user/ReallyOrganizedNow/videos 

http://about.me/reallyorganizednow

“Thank You” In Our Business Practices

anna

The simple practice of saying thank you is almost a forgotten art.  I find that with the hustle and bustle, the most simplistic and yet most important words are forgotten.  Appreciation and loyalty are created by the words we use in our daily practice.  Thank you!  Very effective, simple and common words that mean so much more than we can imagine.  It says we care.  It says you are appreciated. It means I am taking this time out of my day to let you know that you mean something to me and my company.

Saying “thank you” to your clients and staff are important because:

1.     It Creates Motivation

Saying thank you to the people you work with motivates them to do a better job. If you’re motivated, your levels of productivity naturally increase and you’re more likely to repeat the behaviour.  The same benefits appear when we thank our clients/customers.  It gives then the sense that they are important and that their business is worthwhile to our company. A simple thank you note can speak volumes for your customer service.

2.    Happy customers

If you are happy, your customers are happy. Remember a time that when you had a great customer experience and how we choose to return where we feel good. This impacts whether our customers choose to use our service/products in the future. Our positive nature will transcend to our clients/customers.  We are exuding our natural ability to make our clients comfortable in our presence and we want to nurture that relationship.

3.    Repeat business and word of mouth

When an experience leaves you feeling great you’ll want that experience again.  This is what leads to repeat business. You’re also more likely to tell others about it generating business through word of mouth.

Make the time, energy and find the funds to buy or develop some personal Thank You cards.  Write them out in your own handwriting and place a note on the inside based on their purchase or a conversation you have had with your client/customer.  Let them know they are unique and that you are thrilled to they took the time to use your products or service.  It is the little, courteous incentives we create that solidify the relationship with our clients.

So once again I’d like to say a big THANK YOU to my colleagues, clients, and associates.  Without any of you my business could not be successful and I hope that I brighten your world a little too.

Anna Ottaviani is a Board Certified NLP Master Practitioner & Master Coach, Board Certified Master Hypnotherapist,Creating Your Future® , Time Line® Therapist Practitioner and Reiki Master. Her methods are unique and tailored to each individual client. She can be reached at www.sucessfullyyou.ca or by phone at 289-221-5772. You can follow her on Facebook at http://www.facebook.com/successfullyyou?ref=ts&fref=ts

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